Vacancy: Administrative intern at BAKE

The Bloggers Association of Kenya (BAKE) is a community association of Kenyan bloggers and content creators that promotes online content creation and free expression in Kenya.

We intend to recruit an Administration intern to join our organization. The successful applicant will report to the Accountant.

Purpose of the role:

The Administration intern will support in day-to-day administration and HR tasks. He/she will work in coordination with the organisation’s accountant as well as other members of staff.

Duties & Responsibilities

Ensure all staff files are complete in accordance with Organisations requirements
Ensure all statutory documents/policies are signed and in staff files.
Maintain staff files (both hard and soft copy).
Assist in project reporting and documentation.
Maintain staff leave records
Purchase, receive and store the office supplies ensuring that basic supplies are always available
Code and file material according to the established procedures
Back-up electronic files using proper procedures
Provide secretarial and administrative support to management and other project staff
Make travel/flight bookings, meetings, and other arrangements for various project staff

Assist the Accountant with sourcing for quotes as requested, coordinating with suppliers
Maintaining a proper filing system according to established records management procedures
Preparations of various information/ reports as may be requested. HR Reporting a) Consolidate HR reports from national offices

Essential Qualifications, skills, and experience

Any qualifications in Admin/Business Management or related
Knowledge of basic MS Office (email, spreadsheets, word, etc.)
Team-work and participation.
Ability to communicate clearly
Willing to learn various skills in reporting, administrative writing, management processes, and professionalism
Commitment to and understanding BAKE’s vision, mission, and values